Permission Matrix
Within AEM there are various levels of user roles and depending on which user role you have been assigned to you may have different rights and/or modules available to you. The matrix below explains what rights each role has available to them.
Category | Action | Platform Admin (DoIT WCM Team) |
Site Admin (Agency Webmaster) |
Site Author (PIO, Division Leaders) - Publish Approval |
Site Author-Lite (Interns, Business Units) - Limited toolset, Requires approval before publish | Site View-Only | AEM Form Platform Admin (DoIT Office Automation) |
Site Forms Administrators (Agency Webmaster) |
Site Forms Authors (PIO, Biz Intelligence Officer) |
Site Forms Users |
Site Forms Viewer |
Pages (/content/soi/[site]) |
Create | X | X | X | X | ||||||
Update | X | X | X | X | |||||||
Delete | X | X | X | X1 | |||||||
View | X | X | X | X | X | ||||||
Move/Rename | X | X | X | X1 | |||||||
Publish | X | X | X | X1 | |||||||
Page Templates | Add | X | TBD | ||||||||
Modify | X | TBD | |||||||||
Publish | X | TBD | |||||||||
Delete | X | TBD | |||||||||
Components* | Add to Page | X | X | X | X | ||||||
Configure on Page | X | X | X | X | |||||||
Delete from Page | X | X | X | X | |||||||
Assets (assets/files/soi/en/web/[site]) |
Upload | X | X | X | X | ||||||
Modify properties | X | X | X | X | |||||||
Publish | X | X | X | X1 | |||||||
Delete | X | X | X | X1 | |||||||
Content Fragments (Global - Agency Records, Services, FAQs) (/soi/en/web/global/content-fragments/faq/[site]) |
Create | X | X | X | X | ||||||
Modify | X | X | X | X | |||||||
Publish | X | X | X | X1 | |||||||
Delete | X | X | X | X1 | |||||||
Content Fragments (/soi/en/web/[site]) |
Create | X | X | X | |||||||
Modify | X | X | X | ||||||||
Publish | X | X | X | X1 | |||||||
Delete | X | X | X | X1 | |||||||
Model Creation | X | TBD | |||||||||
Experience Fragments (/State of Illinois/[site]) |
Create | X | X | X | |||||||
Modify | X | X | X | ||||||||
Publish | X | X | X | X1 | |||||||
Delete | X | X | X | X1 | |||||||
Model Creation | X | TBD | |||||||||
Forms (/forms/[Agency]) |
Create | X | X | X | X | ||||||
Modify | X | X | X | X | |||||||
Delete | X | X | X | X | |||||||
Publish | X | X | X | X | |||||||
View | X | X | X | X | X | X | X | X | X | X | |
[Site Level] User Group Membership (Who is in what group) |
Create Group | X | |||||||||
Update Members | X | X | |||||||||
Delete Members | X | X | |||||||||
View Members | X | X |
X1 = Can "request", but then an Author or higher must approve
Component Permissions per Role
Category | Authoring Component Name | Platform Admin (DoIT WCM Team) |
Site Admin (Agency Webmaster) |
Site Author (PIO, Division Leaders) - Publish Approval |
Site Author-Lite (Interns, Business Units) - Limited toolset, Requires approval before publish |
Navigate | |||||
Global Header | X | ||||
Global Footer | X | ||||
Illinois.gov Header | X | ||||
Property Header | X | X | X | ||
Property Footer | X | X | X | ||
Global Alerts | X | ||||
Side Navigation | X | X | X | ||
BreadCrumb | X | X | X | ||
Modal | |||||
Modal Content Page | X | X | X | ||
Layout | |||||
Container | X | X | X | X | |
Spacer | X | X | X | X | |
Seperator | X | X | X | ||
Circle | X | X | X | ||
Card Container | X | X | X | ||
Inline Button Container | X | X | X | ||
General Authoring | |||||
Title | X | X | X | X | |
Text | X | X | X | X | |
Button | X | X | X | X | |
Text CTA | X | X | X | ||
Email Sharing | X | X | X | ||
Social Sharing | X | X | X | ||
X | X | X | |||
ICS Download | X | X | X | ||
Accordion | X | X | X | ||
Carousel | X | X | X | ||
Tabs | X | X | X | ||
Icon Selector | X | X | X | ||
Image | X | X | X | X | |
List | X | X | X | ||
Dynamic Media | X | X | X | ||
Live Audio/Video | X | X | X | ||
Form | X | X | X | ||
Search Bar | X | X | X | ||
Experience Fragment | X | X | X | ||
Audio (Archived) | X | X | X | ||
Super Embed* | X* | X* | X* | ||
Cards | |||||
Image Card | X | X | X | ||
Image CardV2 | X | X | X | ||
Icon Card | X | X | X | ||
Round Icon Card | X | X | X | ||
Teaser | X | X | X | X | |
Data Visualization | |||||
Calendar | X | X | X | ||
Data Table | X | X | X | ||
Location Finder | X | X | X | ||
Search Results | X | X | X | ||
Graphs | X | X | X | ||
Statistics | X | X | X | ||
Feeds | |||||
News Article | X | X | X | ||
Related News | X | X | X | ||
News Feed | X | X | X | ||
Event | X | X | X | ||
Upcoming Events | X | X | X | ||
Events Feed | X | X | X | ||
Executive Order Display | X | X | X | ||
Executive Order Feed | X | X | X | ||
FAQ | X | X | X | ||
Proclamation Feed | X | X | X | ||
Chatbot | X | X | X | ||
Press Release | X | X | X | ||
Agency | X | X | X | ||
Agency Listing | X | X | X | ||
Service | X | X | X | ||
Service Listing | X | X | X | ||
Related Services | X | X | X | ||
Video Feed (Archived) | X | X | X |
X* - Can be used by whomever has rights to utilize, but against best practice. Usage of component should be limited and will be reported against and monitored.
Note: Removal of components from view for [site] level is done via "page-template" level restriction in almost every case