Agencies
Services
How To Add Tags
Adding tags to pages and assets is an important step in making them easy to find in Search, Calendars and Lists.
Note: Authors have read-only access and apply existing tags to documents, pages, content fragments, etc. However, tag creation, modification and deletion can only be completed by agency or platform administrators.
Adding Tags to a Page & Assets
To add a tag to a page, navigate to the page properties and select the Tags field .
To add a tag to an asset, navigate to the asset's properties and select the Tag field.
Adding Tags to a Page
Adding Tags to an Asset
You can then navigate to your specific agency's tag folder and select the tag you are looking for.
You will see that tags are organized by use type (this is called a Namespace). For events you will want to use the Events tags and for news items you will want to use the News Tags.
Audience tags are used to filter pages and assets by the "I am a..." filters in search. Content Category tags are used to filter pages and assets by the "I am interested in..." filters in Search.
Agency Tags
Creating a New Tag
Note: tag creation, modification and deletion can only be completed by agency administrators.
To create a new Tag, navigate to the Tags workspace. Once you are in the Tags workspace, navigate to where you want to create the tag and select the Create button.
Tags Workspace
Create a Tag
Once you click Create, you will add the Tag's title. The name will be created automatically based on the title you enter. Then click Submit.
Submit Tag
Don't forget to publish your new Tag once it is created.
Publish Tag
You can now add your new Tag to the desired page or asset.
Renaming a Tag
To rename a tag, select the tag and click the Edit button.
Enter the desired tag name and click the Submit button.
Click on Publish.
Deleting a Tag
To delete a tag, select the tag and click the Unpublish button.
After unpublishing, click on the Delete button.
If there are no associated references, click Delete.
Potential Tag Issues
If a published tag is moved without first being unpublished, a ghost tag is created.
To prevent ghost tags, unpublish the tag prior to moving. Move the tag to the right location and republish.
To fix an existing ghost tag, recreate a tag with the same name in the same location as the ghost tag. Publish the new tag, then unpublish and delete.